Jobs in Uganda,Fleet Management Information Systems Officer, Jobs in East Africa,

Jobs at Marie Stopes Uganda

We are seeking  ambitious, experienced and driven candidates to fill the positions below.

Position Title:  Fleet Management Information Systems Officer

Reporting to: Manager- Procurement & Logistics (Security)

Organization:Marie Stopes Uganda (MSU)

Primary Location:MSU Support Office Kampala

Job Type : Full-time Employment

Brief Company Profile:

For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share. 90% of our clients are women living in rural and underserved areas where health services, particularly family planning are not readily available. MSU is a key implementing partner of the Ministry of Health, particularly the division of Reproductive Health at Central, Regional and District levels. MSU receives funding from USAID, UKaid, UNFPA, the Dutch Government, Bill and Melinda Gates Foundation as well as private foundations.

Key Roles and Responsibilities

·             Manage and monitor the performance of the vehicles to achieve maximum utilisation, Vehicle Routing & Scheduling for optimal use.

·             Ensure that all monthly, quarterly and annual reports and information as required by the Organisation are produced promptly on a timely basis. Additionally analyse information and quality of report prior to distribution.

·             Ensure that the Fleet Management System is implemented in accordance with MSU Fleet Management rules.

·             Alert the senior transport Assistant, or and Procurement and Logistics Manager when service of a particular vehicle is due so that it can be carried out in a timely manner.

·             Required to establish the necessary resources (fuel, etc) to match the overall operational requirements and monitor trends upwards or downwards and adjust resources accordingly to match these trends.

·             Implement Best Practices established and ensure that KPI‟s (Key Performance Indicators) are maintained with the parameters set.

·             Accountable for ensuring that all Administrative Requirements are maintained and valid thus making sure that the relevant offices are informed in time to effect renewals of all contracts, insurance policies are carried out on a timely basis.

·             Ensure that minimum Health and Safety requirements for drivers are met in full, together with considerations for environmental needs.

·             Continuously collect and collate valuable data or information relating to improvements required for Standardisation and Development purposes for Fleet Management and communicate this information to Management and other staff.

·             Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.

    Education and Experience

·             Degree or Diploma in the following areas; Procurement and Logistics Management, Information Technology, Computer Science, Business Computing, Mechanical Engineering with a bias in motor vehicle Mechanics

·             Experience in using fleet management tracking systems in NGO /or commercial setting

·             Demonstrable experience of a range of logistics activities, route scheduling, vehicle service and maintenance, and general transportation management.

·             Demonstrable skills in use of computers particularly Microsoft Office computer programmes.

Desired skills, abilities

·             Knowledge of institutional donors in the sector and related compliance regulations (e.g., DFID, EC, USAID, UNFPA) regarding transport and vehicle usage

·             knowledge of mechanics particularly motor vehicles

·             Should be able to work in deadline driven/results orientated atmospheres

·             Able to think strategically

·             Perfect and effective written and verbal communication in English is essential.

·             Able to multi-task and efficiently manage competing priorities

Mode of Application:

Please send a CV and Cover letter by email to jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug

or post to the Senior Manager, People and Development,

Plot 1020, Kisugu-Muyenga,

 P.O Box 10431,

Kampala-Uganda,

quoting the position title by 6.pm on Friday 23rd May, 2014.

Marie Stopes Uganda is an equal opportunities employer committed to fostering a diverse workforce.

Marie Stopes Uganda is thankful to all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted.

Jobs in Uganda, Grants & Contracts Manager, East Africa Jobs,

Jobs at Marie Stopes Uganda

We are seeking  ambitious, experienced and driven candidates to fill the positions below.

Position Title: Grants & Contracts Manager

Reporting to: Senior Manager; Grants & Contracts

Organization:Marie Stopes Uganda (MSU)

Primary Location:MSU Support Office Kampala

Job Type : Full-time Employment

Brief Company Profile:

For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share. 90% of our clients are women living in rural and underserved areas where health services, particularly family planning are not readily available. MSU is a key implementing partner of the Ministry of Health, particularly the division of Reproductive Health at Central, Regional and District levels. MSU receives funding from USAID, UKaid, UNFPA, the Dutch Government, Bill and Melinda Gates Foundation as well as private foundations.

Key Roles and Responsibilities

1. Deliver projects in accordance with agreed performance indicators

·             Work with RM&E and programme teams to ensure project indicators are well drafted at project inception

·             Put clear, high quality plans in place for selected projects to enable successful performance vs targets, including log frames, GANNT charts, work plans, marking plans etc.

·             Ensure indicators are renegotiated internally and externally, where changes are necessary

·             Work with managers and other programme staff to ensure operational activities are always focussed on project indicators

·             Hold regular review meetings in conjunction with the programme team and other relevant staff to review indicators against actual numbers

·             Ensure the M&E framework is correctly aligned with contractual requirements

·             Hold quarterly project meetings to ensure broad cross functional understanding of projects, and progress against targets and budgets

·             Actively participate in programme performance review meetings

·             Identify early warning signs, and recommend interventions

2. Ensure projects are implemented to budget

    Work with project accountants to ensure progress versus budget is always tracked

    Hold regular budget review meetings with programme staff so that all key staff understand their performance vs. budget and develop action plans for any shortfall

3. Deliver reports to donors in accordance with contractual requirements

·             Deliver on-time, MSU-led quality donor reports which instil donor confidence.

·             Collate agreed inputs in good time, to enable the creation of high quality draft documents

·             Manage the report review process, including timorous liaison with MSI

·             Respond to donor feedback on report format and content in a timely manner

4. Maintain a library of current contractual documentation

·             Maintain a paper file containing all contract documentation (until 7 years after expiry date), including all amendments

·             Maintain a soft file of all scanned primary documentation including the grant agreement and annexes for access by managers

·             Maintain a well indexed file of all grants under his/her management with pre-contractual documentation, including proposals, concept notes, BAFO questions and responses, and clarifications

5. Donor compliance

·             Remain fully conversant with contractual documentation

·             Ensure all operational activities are donor compliant

·             Hold regular training sessions for staff on donor compliance issues, issuing relevant material where required

·             In liaison with the project accountants and internal auditor, maintain a library of project documentation under his/ser management, including all waivers, minutes and evidence of donor compliance

6. Integration with other teams and key individuals

·             Sustain a close and collaborative partnership with programme staff in the support office and field, so that project deliverables remain a focus of operational activities.

·             Work productively with the Research, Monitoring & Evaluation team to ensure that programme activities serve the indicators in MSU's M&E framework

·             Coordinate constantly with the Finance team, to ensure projects are delivered to budget.

·             Be an agent of change in the organisation, disseminating new evidence and always challenging received wisdom, systems and practices.

7. External relations activities

    Attend relevant donor meetings to serve grants management purposes as required

    Ensure that quick, responsive and high quality support and information is provided to key external actors.

Education and Experience

·             Masters or equivalent in a relevant discipline

·             Degree in social Sciences, Public Health or related discipline

·             At least 5 years' experience managing grants in the not for profit sector

·             Experience in donor reporting with a non for profit organization

·             Experience managing reproductive health projects

Desired skills, abilities

·             Knowledge of Family Planning,

·             Ability to work well with others in team environments;

·             must be able to satisfy stakeholders;

·             should be able to work in deadline driven/results orientated atmospheres

·             Able to think strategically

    Advocacy skills:

·          able to influence stakeholders through effective communication in a demanding external environment.

·             Perfect and effective written and verbal communication in English is essential.

·             Able to multi-task and efficiently manage competing priorities

Mode of Application:

Please send a CV and Cover letter by email to jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug

or post to the Senior Manager, People and Development,

Plot 1020, Kisugu-Muyenga,

 P.O Box 10431,

Kampala-Uganda,

quoting the position title by 6.pm on Friday 23rd May, 2014.

Marie Stopes Uganda is an equal opportunities employer committed to fostering a diverse workforce.

Marie Stopes Uganda is thankful to all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted.