Posts
Position Title:Executive Assistant
Industry: NGO
Salary: Ksh 80,000- 120,000 Gross
Primary Location:Nairobi
Job Type : Full-time Employment
Brief Company Profile:
Our client is a strictly Christian based NGO involved in developing pro-poor marketing models and strategic alliances to enhance economic growth among poor communities. They seek to hire a polished Executive Assistant
Duties & Responsibilities
· Ensure smooth operation of Director’s office,
· Managing an extremely active and dynamic calendar of meetings and official appointments
· Arranging complex and detailed travel plans, itineraries, and agendas.
· Compiling documents for travel-related meetings
· Coordinating activities, such as conferences, field visits, workshops
· Other tasks that facilitate the director’s ability to effectively lead the organization
· Adaptable to the changing requirements and the influx of various requests from leadership
· Work closely and effectively with the director to keep her well informed of upcoming commitments and responsibilities
· Following up appropriately and keeping the director updated
· Prepare agenda in advance; assist and provide research/background information, content development, and creation of presentations.
· Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on
· projects to successful completion, often with deadline pressures.
· Coordinate meetings and take meeting notes.
· Manage the daily schedule of the director, ensuring that she knows her schedule 24 hours in advance
· and keeping appointments and meetings on time or changing schedules when necessary.
· Compose correspondence/reports for the director and/or executive teams
· Manage external contacts for director, proactively understanding who they are, which are priority
· contacts and keeping track of periodic communication needed for priority contacts.
· Anticipate the director needs and proactively bring together appropriate people and resources to
· support these needs.
· Plan and coordinate all aspects of leadership meetings
· Perform liaison services on behalf to donors, Government Officials, other relevant partners
· Review correspondence (mail and email) addressed to the director and take the appropriate follow-up actions as required.
· Must abide by the policies and procedures of the organisation
· Adhere to the organization’s compliance system and understand organizational policies and
· Procedures necessary to ensure appropriate decision-making protocols are followed.
· Handle confidential information in a professional and discreet manner.
Qualifications & Skills
· Degree in Business Administration/ Office Management or related field
· Minimum of 5 years’ experience as a Executive Assistant preferably for a senior level Manager
· He/she should have experience working in a highly confidential office
· High level integrity
· He/she should be born again and have high moral principles.
· Keen attention to detail, ability to exercise initiative, and work independently
· Must be more than 30 years.
· Exceptional Skills in IT
· Highly developed organizational skills
· Excellent communication skills, both verbal and written
· Well-presented and good etiquette
· Meticulous and thorough nature
· An ability to work to tight deadlines
· Loyalty and a high level of confidentiality
· Proven experience in office management
Mode of Application:
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Executive Assistant Ksh 80-100K Gross) to jobs@corporatestaffing.co.ke before 31st May 2014
Kindly indicate Current/Last salary on your CV
N.B: We do not charge any fee for receiving your CV nor for interviewing. Only candidates short-listed for interview will be contacted.
The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands. (Next to Unga House)