Jobs in KenyaExecutive Assistant, vacancy in Kenya,, Jobs in East Africa,

Position Title:Executive Assistant

Industry: NGO

Salary: Ksh 80,000- 120,000 Gross

Primary Location:Nairobi

Job Type : Full-time Employment

Brief Company Profile:

Our client is a strictly Christian based NGO involved in developing pro-poor marketing models and strategic alliances to enhance economic growth among poor communities. They seek to hire a polished Executive Assistant

Duties & Responsibilities

·             Ensure smooth operation of Director’s office,

·             Managing an extremely active and dynamic calendar of meetings and official appointments

·             Arranging complex and detailed travel plans, itineraries, and agendas.

·             Compiling documents for travel-related meetings

·             Coordinating activities, such as conferences, field visits, workshops

·             Other tasks that facilitate the director’s ability to effectively lead the organization

·             Adaptable to the changing requirements and the influx of various requests from leadership

·             Work closely and effectively with the director to keep her well informed of upcoming commitments and responsibilities

·             Following up appropriately and keeping the director updated

·             Prepare agenda in advance; assist and provide research/background information, content development, and creation of presentations.

·             Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on

·             projects to successful completion, often with deadline pressures.

·             Coordinate meetings and take meeting notes.

·             Manage the daily schedule of the director, ensuring that she knows her schedule 24 hours in advance

·             and keeping appointments and meetings on time or changing schedules when necessary.

·             Compose correspondence/reports for  the director and/or executive teams 

·             Manage external contacts for director, proactively understanding who they are, which are priority

·             contacts and keeping track of periodic communication needed for priority contacts.

·             Anticipate the director needs and proactively bring together appropriate people and resources to

·             support these needs.

·             Plan and coordinate all aspects of  leadership meetings

·             Perform liaison services on behalf to donors, Government Officials, other relevant  partners

·             Review correspondence (mail and email) addressed to the director and take the appropriate follow-up actions as required.

·             Must abide by the policies and procedures of the organisation

·             Adhere to the organization’s compliance system and understand organizational policies and

·             Procedures necessary to ensure appropriate decision-making protocols are followed.

·             Handle confidential information in a professional and discreet manner.

Qualifications & Skills

·             Degree in Business Administration/ Office Management or related field

·             Minimum of 5 years’ experience as a Executive Assistant preferably for a senior level Manager

·             He/she should have experience working in a highly confidential office

·             High level integrity

·             He/she should be born again and have high moral principles.

·             Keen attention to detail, ability to exercise initiative, and work independently

·             Must be more than 30 years.

·             Exceptional Skills in IT

·             Highly developed organizational skills

·             Excellent communication skills, both verbal and written

·             Well-presented and good etiquette

·             Meticulous and thorough nature

·             An ability to work to tight deadlines

·             Loyalty and a high level of confidentiality

·             Proven experience in office management

Mode of Application:

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Executive Assistant Ksh 80-100K Gross) to jobs@corporatestaffing.co.ke   before 31st May 2014

Kindly indicate Current/Last salary on your CV

N.B: We do not charge any fee for receiving your CV nor for interviewing. Only candidates short-listed for interview will be contacted.

The Recruiting Manager

Corporate staffing Services

Nabui House, 3rd floor, Westlands. (Next to Unga House)